There are several options to help you manage the operation and security of your meetings. These options can only be adjusted after the meeting has been scheduled or started. Click the link below to jump to the section.
- In Teams, select Calendar
- Click on the meeting in question and select Edit
- Click on Meeting options
Note: The Meeting Options link will only be available after the meeting has been scheduled and saved,
- The Meeting Options will open a new page in your web browser.
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Locate Meeting Options in the Meeting Invitation
- Open meeting invitation in your email application.
- In the body of the invitation, click on Meeting options
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- During a meeting, select More
- Select Settings and then Meeting options
- A panel will open on the right and you can change the options there
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Overview of Teams Meeting Options
| Meeting Setting |
Possible Choices |
Default Choice |
Notes |
| Who can bypass the lobby? |
- Everyone
- People in my organization, trusted organizations, and guests
- People in my organization and guests
- People in my organization
- People I invite (Turn off Allow forwarding in meeting invite)
- Only me and co-organizers
|
People in my organization |
This refers to all attendees, but callers can be handled in a separate option |
| Always let callers bypass the lobby |
Yes/No toggle |
No |
"Callers" are attendees who are joining the meeting by telephone |
| Announce when callers join or leave |
Yes/No toggle |
No |
"Callers" are attendees who are joining the meeting by telephone |
| Choose co-organizers |
Drop-down of invited participants |
Blank by default |
|
| Who can present? |
- Everyone
- People in my organization and guests
- Specific people
- Only me and co-organizers
|
|
Those who can present can also start a recording of the meeting |
| Allow mic [microphone] for attendees? |
Yes/No toggle |
Yes |
|
| Allow camera for attendees? |
Yes/No toggle |
Yes |
|
| Record automatically |
Yes/No toggle |
No |
|
| Allow meeting chat |
- Enable
- Disable
- In-meeting only
|
Enabled |
- If enabled, the meeting chat is available before, during, and after the meeting for all participants.
- "In-meeting only" means the chat history will remain available after the meeting, but participants will no longer be able to add to the chat. The meeting organizer will still be able to add to the chat.
|
| Allow reactions |
Yes/No toggle |
No |
|
| Enable Q&A |
Yes/No toggle |
No |
|
| Provide CART Captions |
Yes/No toggle |
No |
CART captions are human-generated. This should be turned off unless specifically providing this service. |
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