Scheduling a Teams Meeting (with anyone, including guests)

Teams meetings can be scheduled through several ways, click a link below to jump to that option.

Contents:

Schedule through the Teams Calendar

Teams is integrated with Outlook, so when you open the Teams Calendar, you will see your appointments from Outlook. These are only visible to you.

1. Open Teams
2. Click Calendar in the left sidebar menu
   
    
3. Click New Meeting in the upper-right corner
   
    
4. In the Add Required Attendees section, type of the name(s) of people who you want to invite. For non-Rollins guests, type their email address into the section.
   
    
5. Fill in any other meeting details as needed
    
6. Click Send (located in the top right corner)
   
   

   Note: The Teams meeting join details are added to the meeting automatically and may not be visible until after you save/send the meeting. 

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Schedule with Outlook desktop app (PC)

1. Open Outlook and select the calendar
2. Click New Teams Meeting 
   
   

Note: The Teams meeting join details are added to the meeting automatically and may not be visible until after you save/send the meeting. 

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Schedule with Outlook desktop app (Mac)

1. Open Outlook and select the calendar
    
2. Select New Event
   
    
3. Turn on the Teams meeting toggle switch
   
    
4. In the Add Required Attendees section, type of the name(s) of people who you want to invite. For non-Rollins guests, type their email address into the section.
   

Note: The Teams meeting join details are added to the meeting automatically and may not be visible until after you save/send the meeting. View this article to view or adjust the meeting settings.

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Schedule a Meeting through Outlook web app

1. Open Outlook through Okta
    
2. Select the Calendar
    
3. Click New Event 
   
    
4. Turn on the Teams meeting toggle switch
   
    
5. In the Add Required Attendees section, type of the name(s) of people who you want to invite. For non-Rollins guests, type their email address into the section.
   

Note: The Teams meeting join details are added to the meeting automatically and may not be visible until after you save/send the meeting. 

⬆️ Return to the top of the page