Plan Information
ICUBA partners with Ameriflex to administer our member Health Reimbursement Accounts/Arrangements (HRA) and Flexible Spending Accounts (health care and dependent care).
- HRAs were set up by the Federal government to allow employers to provide funds to employee accounts that pay for out of pocket costs medical expenses (health, dental, vision, etc.).
- A college funded HRA account is included with all of the medical plans. The monies in the HRA can be used only by the employee and dependents covered on the ICUBA medical plans.
- Members enrolled in an ICUBA medical plan will receive an ICUBA Benefits debit card and may request additional debit cards for dependents at no additional cost. The debit card can be used as a credit card at most provider offices and pharmacies.
- Most retail merchants use an inventory control system that separates eligible expenses from ineligible expenses at the point of purchase. If you shop at a retail merchant that is not using the required technology, you will have the option to make your purchase using another form of payment and file a claim for reimbursement online at icubabenefits.org or by fax or mail.
- When you use your HRA to pay for health expenses, it is recommended that you keep all itemized receipts and documentation in the event that substantiation is required. If substantiation is required, the HRA administrator will send you a letter or email and you will have to provide any applicable receipts and documentation. Click here to review additional information regarding the HRA administration and substantiation requirements.
- Monies accumulated in the HRA account may be used by the employee to pay for eligible out of pocket medical, prescription, dental, or vision expenses not reimbursed by insurance.
- HRA balances roll over each year you are actively employed and enrolled in an ICUBA health plan. These funds are never taxed for dependents as long as the rules regarding HRA funds are followed. These funds are portable with 36 months of continuous participation and can be accessed beyond separation from employment for a monthly fee. If you drop the health plan, or leave employment, and do not have 36 months continuous participation, you forfeit the balance in the HRA account and access will end on your last day of coverage or employment. If you re-enroll during a later enrollment period, you start a new HRA account and a new 36 month vesting period.
- You may view a list of eligible and ineligible expenses in the plan document.
Ineligible expenses include: non-medical expenses, over the counter medications without a prescription, life and disability premiums, cosmetic or weight loss expenses, vitamins (unless prescription), nutritional supplements, non-retiree or non-COBRA medical plan premiums, dental or vision premiums or any medical expense incurred by an individual that is not covered on the ICUBA medical plan.
For more information on this benefit, please login to your ICUBA Benefits site or refer to the plan document.
ICUBA Wellness Matters Series – Ameriflex Webinar recording