Resigning from Rollins

Overview and Process

Thank you for your service to Rollins College. If you are terminating your employment or retiring from Rollins College, please carefully review the important information below: 

• Submit a letter of resignation to your immediate supervisor and complete the Resign or Retire from Rollins Form.
• Non-exempt employees are required to give a 2 weeks' notice and exempt employees are required to give a 4 weeks' notice in order to receive full PTO payout. Review the PTO policy for information regarding eligibility and accruals. 
• Please be sure to return all college property, including R card, keys, and parking permit, to your supervisor. (If you are eligible for retirement benefits you may keep your R card and parking permit.) 
• If applicable, return uniforms, office equipment, and computers to your supervisor. 
• In accordance with the Rollins IT Users agreement, you may not disclose Rollins College records and information in any way that is inconsistent with its intended use, following your employment with Rollins College. Upon termination from employment with Rollins you must return all confidential college records and information in your possession to the College.
• Upon your last day of employment your final pay will be deposited in accordance with the published pay schedule. If applicable, your final pay will include your earned, but unused PTO balance up to the policy maximum. Any credited but unearned PTO will be removed and not included in your final pay.
• You will have an opportunity to complete an exit survey when you receive your exit information from HR.

 Benefits

Benefits are subject to applicable eligibility rules and the following applies to those in a benefits-eligible position upon termination.

• Review the benefits Exit Guide, which includes a summary of your benefits upon termination
• Review the life insurance Portability Kit and if you’d like to request portability, return your completed kit to humanresources@rollins.edu for completion of the employer section. Please note, applications and payment must be received by the carrier within 31 days of the date your coverage ends
• Review the Voya Termination Guide. You may also call Voya at 844-TAR-SAVE for information. 
• If you are participating in the Strive Wellness program, you must redeem your Strive dollars prior to your last day
• You will receive a COBRA packet from ICUBA for your corresponding coverage continuation options. Elections and payments are administered through ICUBA and you may contact the COBRA Administration Department at 866-377-5102 with questions or to enroll. Note that COBRA premiums are 102% of the total premium. If you do not return the election form to the COBRA Administrator within the sixty-day election period, your benefits cannot be continued. If you choose not continue your benefits under COBRA, your benefits will end the last day of the month following your last day worked. 
• To be vested in your ICUBA Health Reimbursement Account (HRA) you must have 36 consecutive months participation. If you are vested upon termination, you may continue to use the HRA accumulations on qualified medical expenses for a monthly administration fee which will automatically be deducted from your account balance. You will have access to the remaining HRA account until the funds are depleted. You may contact ICUBA at 866-377-5102 with questions.
  • You will no longer have access to the ICUBA website, but you may check your HRA balance at any time by contacting ICUBA at 866-377-5102 or go online at participant.myameriflex.com.
• If you are not vested in your ICUBA HRA, you will be offered COBRA for health insurance with and without the HRA option. An employee can have access to a non-vested balance while on COBRA by paying 102% of the medical premiums AND 102% of the HRA monthly contribution.  Access to a non-vested HRA is only for the length of COBRA and does not count towards vesting. If you do not elect COBRA for health insurance and are not vested, you may not continue to use the accumulation and you have ninety (90) days from your last day of employment to submit claims incurred during the time you were an active employee and participating in the HRA.  

Retiring from Rollins

• If you are retiring from Rollins, view the retirement benefits policy for eligibility and benefits.
• See the Retirement Benefits article for additional information.