Overview and Process
Thank you for your service to Rollins College. If you are terminating your employment or retiring from Rollins College, please carefully review the important information below:
- Submit a letter of resignation to your immediate supervisor and complete the Resign or Retire from Rollins Form.
- Non-exempt employees are required to give a 2 weeks' notice and exempt employees are required to give a 4 weeks' notice in order to receive full PTO payout. Review the PTO policy for information regarding eligibility and accruals.
- Please be sure to return all college property, including R card, keys, and parking permit, to your supervisor. (If you are eligible for retirement benefits you may keep your R card and parking permit.)
- If applicable, return uniforms, office equipment, and computers to your supervisor.
- In accordance with the Rollins IT Users agreement, you may not disclose Rollins College records and information in any way that is inconsistent with its intended use, following your employment with Rollins College. Upon termination from employment with Rollins you must return all confidential college records and information in your possession to the College.
- Upon your last day of employment your final pay will be deposited in accordance with the published pay schedule. If applicable, your final pay will include your earned, but unused PTO balance up to the policy maximum. Any credited but unearned PTO will be removed and not included in your final pay.
- You will have an opportunity to complete an exit survey when you receive your exit information from HR.
Benefits
Benefits are subject to applicable eligibility rules and the following applies to those in a benefits-eligible position upon termination.
- Your active benefits will end the last day of the month following your last day worked.
- Review the benefits Exit Guide, which includes a summary of your benefits upon termination
- Review the life insurance Portability Kit and if you’d like to request portability, return your completed kit to humanresources@rollins.edu for completion of the employer section. Please note, applications and payment must be received by the carrier within 31 days of the date your coverage ends
- Review the Voya Termination Guide. You may also call Voya at 844-TAR-SAVE for information.
- If you are participating in the Strive Wellness program, you must redeem your Strive dollars prior to your last day
- Ameriflex administers COBRA for eligible employees who have separated service from an ICUBA member school. All COBRA elections must be made once you have received notification of your eligibility via US Mail. Once you receive your eligibility notice, you will be provided with an access to code to view your account online at https://cobra.myameriflex.com/. Customer service is available by phone at 888-868-3539 or by email at service@myameriflex.com.
- To be vested in your ICUBA Health Reimbursement Account (HRA) you must have 36 consecutive months participation. If you are vested upon termination, you may continue to use the HRA accumulations on qualified medical expenses for a monthly administration fee which will automatically be deducted from your account balance. You will have access to the remaining HRA account until the funds are depleted. You may contact ICUBA at 888-868-3539 with questions.
- You will no longer have access to the ICUBA website, but you may check your HRA balance at any time by contacting ICUBA at 866-377-5102 or go online at participant.myameriflex.com.
- If you are not vested in your ICUBA HRA, you will be offered COBRA for health insurance with and without the HRA option. An employee can have access to a non-vested balance while on COBRA by paying 102% of the medical premiums AND 102% of the HRA monthly contribution. Access to a non-vested HRA is only for the length of COBRA and does not count towards vesting. If you do not elect COBRA for health insurance and are not vested, you may not continue to use the accumulation and you have ninety (90) days from your last day of employment to submit claims incurred during the time you were an active employee and participating in the HRA.
- Tuition Benefits
- Should an employee resign from service or be separated by the College but is already actively participating in a course(s), they may complete the course(s) but may not enroll in additional courses under the Tuition Remission Program.
- Should an employee resign from service or be separated by the College prior to the beginning of the course(s), the remission will be revoked.
- In connection with the above, the date on which the employee submits notice of resignation will be determinative, regardless of the last day of actual work.
- In those cases where the employee has registered for a course, but the class has not yet begun, the remission will be revoked.
- In the event an employee is terminated for willful misconduct, the Tuition Remission benefit may be revoked retroactive to the beginning of the semester.
- Refer to the tuition policies for additional information.
Retiring from Rollins