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Overview and Process
Thank you for your service to Rollins College. If you are eligible for retirement benefits from Rollins College, please carefully review the important information below:
- View the retirement benefits policy for eligibility and benefits.
- Submit a letter of resignation to your immediate supervisor and complete the Resign or Retire from Rollins form if it has not been initiated already.
- Non-exempt employees are required to give a 2 weeks' notice and exempt employees are required to give a 4 weeks' notice in order to receive full PTO payout. Review the PTO policy for information regarding eligibility and accruals.
- Faculty are expected to notify the Dean by September 1 of their last academic year.
- Please be sure to return all college property, including keys, to your supervisor. (If you are eligible for retirement benefits you may keep your R card and parking permit.)
- If applicable, return uniforms, office equipment, and computers to your supervisor.
- In accordance with the Rollins IT Users agreement, you may not disclose Rollins College records and information in any way that is inconsistent with its intended use, following your employment with Rollins College. Upon termination from employment with Rollins you must return all confidential college records and information in your possession to the College.
- Upon your last day of employment your final pay will be deposited in accordance with the published pay schedule. If applicable, your final pay will include your earned, but unused PTO balance up to the policy maximum. Any credited but unearned PTO will be removed and not included in your final pay.
- You will have an opportunity to complete an exit survey when you receive your exit information from HR.
Benefits
Benefits are subject to applicable eligibility rules and the following applies to those enrolled in benefits upon termination.
- Your active benefits will end the last day of the month following your last day worked.
- Review the benefits Exit Guide, which includes a summary of your benefits upon termination
- Retired Faculty/Staff Technology Benefit
- Faculty/staff members officially retired as of 2024
- Laptop – Retirees can continue using their current laptop until the end of its “serviceable lifespan.” Serviceable lifespan is defined as the point at which the laptop’s hardware no longer meets the requirements for the installed software or the hardware fails.
- Software – Access to the software generally available to faculty and staff, e.g., Microsoft Office, Adobe. This software list may vary as licensing changes for the campus.
- Systems/Applications – Access to MyRollins and Office365 (email, OneDrive) will be retained. Access to other systems (i.e. Canvas, Qualtrics, Kaltura, etc.) will be removed 90 days after retirement. The IT Help Desk can assist with downloading or archiving data that the retiree would like to retain.
- Rollins will retain ownership of the laptop, which must be returned to the Rollins IT Help Desk once the serviceable lifespan has ended.
- You will receive an email from IT to accept or decline the continued use of your Rollins laptop for the remainder of its serviceable lifespan.
- ICUBA has created a retiree hub for retiree benefits information. Visit the hub here.
- Review the life insurance Portability Kit and if you’d like to request portability, return your completed kit to humanresources@rollins.edu for completion of the employer section. Please note, applications and payment must be received by the carrier within 31 days of the date your coverage ends
- Review the Voya Termination Guide. You may also call Voya at 844-TAR-SAVE for information.
- If you are participating in the Strive Wellness program, you must redeem your Strive dollars prior to your last day.
- ICUBA administers benefits for retirees through Ameriflex.
- You must elect retiree benefits within 30 days of your last day: Click here to complete the form
- Ameriflex will then bill you for applicable premiums, to continue coverage.
- Online account access for Retiree administration is available at https://cobra.myameriflex.com/
- Customer service is available by phone at 888-868-3539* or by email at service@myameriflex.com. *Please note when calling Ameriflex customer service for Retiree coverage, members will need to select the COBRA option from the interactive voice menu.
- You will also receive a COBRA packet from Ameriflex for your corresponding coverage continuation options. You may contact the COBRA Administration Department at 888-868-3539 with questions or to enroll. If you do not return the election form to the COBRA Administrator within the sixty-day election period, your benefits cannot be continued.
- To be vested in your ICUBA Health Reimbursement Account (HRA) you must have 36 consecutive months participation. If you are vested upon termination, you may continue to use the HRA accumulations on qualified medical expenses for a monthly administration fee which will automatically be deducted from your account balance. You will have access to the remaining HRA account until the funds are depleted. You may contact ICUBA at 866-377-5102 with questions.
- If you are not vested in your ICUBA HRA, you will be offered COBRA for health insurance with and without the HRA option. An employee can have access to a non-vested balance while on COBRA by paying 102% of the medical premiums AND 102% of the HRA monthly contribution. Access to a non-vested HRA is only for the length of COBRA and does not count towards vesting. If you do not elect COBRA for health insurance and are not vested, you may not continue to use the accumulation and you have ninety (90) days from your last day of employment to submit claims incurred during the time you were an active employee and participating in the HRA.
- You will be sent a gift certificate for the Rollins bookstore in gratitude for your service to Rollins.