Protocols

Category 1

Day trips and one-night overnight trips within sixty (60) miles of Rollins College (excludes low risk activities that are within walking distance from campus and do not involve use of college or personally owned vehicles or commercial transportation).

Registration Process for Category 1

• Sponsoring office, department, or individual completes the trip registration process in MyRollins. Please click here for instructions.
  • If the field work or course activities fall within the domain of the Division of Science and Math, the sponsor must also complete the Field Work Hazard Assessment and Risk Evaluation Form.
• Student participants complete the waiver and registration process in MyRollins.
• Travel should adhere to the College policy for vehicle use for College business.

Category 2

One and two-night overnight trips more than sixty (60) miles from Rollins College, and overnight trips of more than two nights that ARE NOT part of a course.

Registration Process for Category 2

• Sponsoring office, department, or individual completes the trip registration process in MyRollins. Please click here for instructions.
  • If the field work or course activities fall within the domain of the Division of Science and Math, the sponsor must also complete the Field Work Hazard Assessment and Risk Evaluation Form.
• Student participants complete the waiver and registration process at least three (3) days before travel.
• Travel should adhere to the College policy for vehicle use for College business.
• The sponsoring office, department, or individual must also complete the following steps at least three (3) days before travel. Sponsoring offices, departments, or individuals may have their own additional requirements for documentation but must meet these minimum requirements.
  • Provide participating students with the College-Sponsored Student Domestic Travel Student Handbook.
  • Provide any employees traveling with the students the College-Sponsored Student Domestic Travel Employee Handbook.
  • Collect the final travel itinerary and travel contacts.
  • Designate an on-campus contact who is not traveling and will be able to respond to issues or emergencies during business and off-hours and communicate this information to travelers.

Category 3

Overnight trips of more than two nights that ARE part of a course.

Registration Process for Category 3

• Follow the standard process for a field study approval and registration in consultation with the Office of International Programs. Visit the International Programs website for more information.
• If the field work or course activities fall within the domain of the Division of Science and Math, the sponsor must also complete the Field Work Hazard Assessment and Risk Evaluation Form.

Student Organization and FSL Travel

All travel arranged by student organizations, fraternities, or sororities must be registered through GetInvolved. Staff in FSL and/or CICI will provide students with instructions and request any necessary documentation for College records before approving the trip. Staff in CICI or FSL will ensure that students complete the process.

Student organizers will always be required to:

• Designate a student to set up the trip in MyRollins.
• Ensure that all student participants complete the MyRollins registration process.