How to use a portable Polycom kit

Overview

Polycom Kits can be checked out from the Circulation Desk in Olin Library for up to 24 hours. (NOTE: These are only available to faculty and staff during the pilot period)

Step-by-step setup instructions

  1. Take all the contents out of the carrier bag
    Kit contents: tripod, Polycom, USB cable (USB-A to USB-C), power cable, USB-C adapter (primarily for Macs)
    The Polycom and tripod should be in the main pouch and all cables in the center front pouch
    Polycom kit bag, open, showing Polycom and tripod (in case) inside USB cable next to Polycom power cable next to USB-C adapter
     
  2. Set up the tripod by extending the legs  
    1. There are three length adjustments clips on each leg
    2. Open each clip, gently pull the lower portion out to extend that section, then close the clip
    3. We recommend fully extending all legs for a good classroom Polycom height.
      Tripod fully collapsed Tripod with legs partially expanded showing three extension clips on each leg
      Image 1: collapsed tripod, Image 2: partially expanded tripod showing three clips  NOTE: image does not show the full tripod
       
  3. Level the top plate of the tripod
    1. The wand with the long handle adjusts the top plate of the tripod
    2. Loosen the handle by turning it to the left
    3. Set the plate so it is level
    4. Tighten the handle by turning it to the right
      Close-up of top of tripod showing top plate and wand for adjusting the levelness of the top plate
       
  4. Attach the Polycom to the tripod
    1. Carefully pick up the Polycom and, tilting the front of the Polycom up slightly, set the back of the plate on the Polycom into the back of the plate on the tripod ​​​​​
      Closeup showing Polycom plate angled up so the back of the top plate rests against the back of the bottom plate
       
    2. Holding the Polycom steady in one hand, use your other hand to open the latch (pull towards you) at the front of the plate on the tripod
      One hand holding the Polycom, the other hand pulling the latch on the tripod plate open Close-up of top of tripod, with an arrow pointing to the front latch used to secure the Polycom
       
    3. Close the latch firmly, and gently test that the Polycom is being held in place on the tripod
      Closeup showing the Polycom on the tripod with the latch fully closed
       
  5. On the back of the Polycom, plug in the USB-C cable to the top port on the left-hand side
    Image showing back of Polycom and the USB-C cable end USB-C cable plugged into the top slot on the back left of the Polycom
     
  6. Plug in the power cord to the the right-hand port on the Polycom, then plug the cable into the wall
    Power cable plugged into port on back right of Polycom
     
  7. Plug the USB-A (rectangle) end of the USB cable into your laptop or the classroom computer
    (you may need to use the USB-C adapter included in the kit)
     
  8. Start your meeting and select the Polycom as the audio and video device for the call
    1. Instructions for Teams

Video Demonstration

Packing Tips

Generally you disassemble the Polycom kit in the reverese order as the instructions above.  Here are some tips to help with the process:

  1. Be extra careful when removing the Polycom so you do not drop it​​​​
  2. Loosen the wand that adjusts the top plate of the tripod, and fold it down alongside the tripod, as shown in step 2.3 above
  3. Place the Polycom top down between the two padded inserts in the bag
  4. Place the tripod in its carrying case on the other side of the Polycom and padded insert, as shown in step 1 above
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