Contract Submitter Instructions

Submitter Instructions

How to locate form

• Log into MyRollins
• Enter Contract Approval in the search bar.

• Click on Contract Approval Form in the search results.
• Complete Form.
• You will receive a confirmation email upon submission:

Checking status of submitted form

• Users can check the status of a contract approval process by clicking on the “click here" link in the last paragraph of the confirmation email.

• The My Documents list in Kuali will appear:

• This screen can also be viewed by logging in to Kuali through Okta, and clicking on the My Documents link above.
• Click on the row containing the contract that you wish to view.
• The submitted Contract Request Form is displayed.

• To view the status of the contract, toggle the View switch in the upper left corner to the Status position.

• The following screen is displayed:

• Rows with green lettering show completed approval steps.
• Rows with orange lettering show the current approval step.
• Rows with no colored text are yet to be completed.

Withdrawing a Contract

• Ensure the View switch is set to Review.
• Users can withdraw a contract at any time by clicking on the Withdraw button in the upper right corner of the Review interface.

Duplicating a submitted contract request

• Users can quickly generate a new contract request by duplicating an existing submission in the Document list.
• Ensure the View switch set to Review.
• Click on Duplicate in the upper right corner.

• This action will create a new document on the Drafts tab of the My Documents page:

• Click on the Drafts button to view the new document.
• The newly created document will be listed.
• Click on the new document to begin editing.
• Once editing is completed, click the Submit button in the upper right corner to kick off the approval process.