Microsoft Bookings for Students: Booking a date and time

Microsoft Bookings is part of the MS Office Suite and works with Outlook as an assistant of sorts to select available time with another person that fits into their schedule and automatically make an appointment. This tool makes scheduling meeting times simple for those looking to meet with faculty, staff, students, and others here at Rollins who have previously set up Bookings. This set of instructions is for those who want to meet with as host who has already set up Bookings and has a Booking site. 

How to select a meeting time in Bookings with a host in Microsoft Bookings: 

1. Go to the Organizer’s meeting invitation or their public page link for the intended meeting, supplied by the host 

2. Follow the prompts to sign in with your Rollins credentials (or via the guest-user process)
   Note: Bookings may email you a verification code to submit for access

3. Once you are signed in with your Rollins.edu account, the system will connect to your calendar availability

4. Select a preferred meeting date

5. View the displayed available timeslots for the selected day. Click to choose one of the available timeslots
   Note: Signed-in users can hover over time slots for details about known time conflicts

6. Once you've selected a time, add any necessary details, your full name and Rollins email are required, then confirm by clicking on BOOK 

7. A Confirmation with your "Upcoming booking..." page comes up
   Note: Look out for a confirmation email with all your appointment details, if you do not get a confirmation email after about 5 minutes, contact your host  

   Additional Tips: 

   - If you need to reschedule or cancel, use the link in your confirmation email. 

   - Keep an eye on your Rollins email for any schedule updates. 

     

Additional versions Steps