How to send an encrypted email in Office 365

Devices:

Click the link below to jump to instructions for your device:

• Outlook for Windows
• Outlook for Mac
• Webmail

Outlook for Windows

1. In Outlook, select New Email
2. In the new message pop-up, click the Options tab
3. Click the arrow next to Encrypt:
   
    
4. Select which encryption type you would like to use:
   

Outlook for Mac

1. In Outlook, select New Mail
2. Select Draft from the menu along the top 
3. Select Encrypt from the drop down:
   
    
4. Select which encryption type you would like to use:
   

Webmail

1. In webmail, select New Message
2. Select the Options tab in the top menu
3. Select Encrypt:
   
    
4. Select the encryption type from the drop-down:
   
    
5. Click OK

Encryption types

1. Encrypt only: The email is encrypted but there are no further restrictions placed on the message.
2. Do not forward: Only the recipients of the email will be able to view and reply. They cannot forward the email, share the email with others, or print the email.
3. Rollins College - Confidential: Only users in the Rollins O365 community can view the content, make edits, and share with others within the Rollins.
4. Rollins College - Confidential View Only: Only users in the Rollins O365 community can view the content but they cannot make edits. They can share with others within the Rollins.

Receiving an Encrypted Email

There should be little difference when you are receiving an encrypted message from a rollins.edu address to a rollins.edu address. Mail sent internally and viewed with Outlook will look almost exactly like any other messages. There are a few differences: 

1. There is a lock and key on the message preview:
   
    
2. When you open the message there is a tip bar at the top of the message: