Microsoft Teams: Joining a Meeting from Outlook/email

This article will cover how to join a Microsoft Teams meeting from an email link, from Outlook RSVP, from the calendar, and in a channel.

This article will cover how to join a Microsoft Teams meeting from an email link, from Outlook RSVP, from the calendar and in a channel.

From an email link

1. Go to your email inbox 
   
2. Click the email with the meeting invite. The subject will be the meeting title. If the person who sent the invite did not add a meeting title, it will state "(No Subject)".
   
   
   
   
3. Scroll down to the bottom of the email 
    
4. Click Click here to join the meeting. This will redirect you to the meeting or meeting lobby. If you are redirected to the lobby, wait for someone to give you access to the meeting.
   
   
    

From Outlook RSVP

Outlook accounts have the option to RSVP for the meeting from the email. However, this removes the email from the inbox. Follow the instructions below to access the meeting.

 

How to RSVP

1. Click the email with the meeting invite
   
   
    
2. Select Yes to RSVP 
   
   
   
   The email will disappear from your inbox, but the RSVP and meeting link are still accessible.
    

How to access the link through RSVP

1. Click the Calendar icon in the top-right side of your screen
   
   

2. Select the meeting date from the drop-down calendar. This will show you all RSVPs you have made for that day. (Note: Today's date will always appear in the blue circle. The selected date is highlighted grey.)
   
   
    
3. Select the appropriate scheduled meeting. The event title will be the same as the subject line from the email invite. If there was no meeting title, it will show "(No Subject)". 
    
4. Click Join. This will redirect you to a page asking you how you wish to join the meeting. These options may differ depending on your browser. Refer to step 6 if you do not have the option to click Join.
   
   
    
5. Select how you wish to join the meeting from the options shown. Follow the on screen instructions for that option. 
   
   
    
6. If you do not have the option to click Join, click Show more.
   
   
   
   The meeting link will become visible. 
    
7. Click Click here to join the meeting. 
   
   
   
   
8. This will redirect you to a page asking you how you wish to join the meeting. These options may differ depending on your browser.
    
9. Select how you wish to join the meeting from the options shown. Follow the on screen instructions for that option. 
   
   

 

From the calendar

To join a meeting by calendar, the meeting must have been pre-scheduled on Teams.  

1. Click Calendar on the menu located on the left side of your screen.
   
   
   
   If the Calendar is not visible, click the 3 dots at the bottom of the menu for more options. The Calendar will appear in the pop-up menu.  
   
   
    
2. Locate the meeting you wish to join on your calendar grid. It will be in the appropriate time slot for the date and time of the scheduled meeting. If it is already time for the scheduled meeting, a Join button will appear in the timeslot. 
   
     
   
   
3. Click Join  
    
4. If it is not time for the scheduled meeting yet, click the meeting time slot to reveal the meeting details. A Join button will appear in the pop-up.
   
   
    
5. Click Join

In a channel

1. Go to the channel where the meeting is occurring. You will see a post detailing information like who is in the meeting, time elapsed and any files or notes that were shared during the meeting.  
   
   
    
2. Click Join